Project Coordinator, Parsippany, New Jersey

Agency Ogilvy Health
Created 06/09/2021
Reference 3056
Category Operations
Job type Full-time
Country United States
State New Jersey
City Parsippany
Zip 07054

Ogilvy Health is a creative network focused on driving superior outcomes in the ever-changing healthcare environment, providing bespoke solutions for "whole brand building" in an increasingly complex and evolving marketplace. We believe in the power of making brands matter by keeping our audiences' health and wellness needs at the center of every touchpoint. Our legacy of creativity, our global network and our deep expertise allow us to apply diverse thinking to create solutions to client challenges. Ogilvy Health delivers insight, creativity, innovation, and engagement solutions for all healthcare stakeholders, patients, and consumers across the healthcare continuum-through Consulting, Medical Education, HCP Promotion, Patient/Consumer Engagement and Market Access-while also drawing on the full range of Ogilvy's talent and capabilities to integrate PR and Influence, Customer Engagement and Commerce, and Digital Transformation. Ogilvy is a WPP company (NYSE:WPP) ( ).

Project Coordinator - Great opportunity for a new graduate with advertising internship experience


The Project Coordinator (PC) serves as a liaison among Account Services, Creative, Art, Copy, Editing, Interactive, Project Management, Production, Studio, Business Management, and Finance. He/she fully understands Agency and Client procedures and ensures assigned team adheres to these procedures. The PC assures smooth work flow by scheduling events, establishing priorities, and following up with each team member through all phases of the job. Most importantly, the PC ensures each project is completed on time and within budget.

  • Champions, organizes, and manages Med/Legal submissions per Client guidelines and Agency process
  • Routes jobs, creates time and events schedules for every print job
  • Updates, maintains, and distributes the Daily Hot Sheet and the Weekly Status Report, keeping them up-to-date at all times. Partners with the Project Manager, to keep status and next steps completely up-to-date for all digital jobs
  • Upholds quality control standards and practices
  • Communicates changes, revisions, and approvals to the appropriate members of the team and agency for print projects and simple digital projects
  • Runs job reports and parent contract reports from Dashboard on an AD Hoc as needed
  • Monitors financial status weekly and participate in monthly financial status meetings
  • Runs weekly budget vs. actual reports and distributes them to the team
  • Prepares, obtains required signatures, uploads to the proper portal, and sends to Finance transfers and write offs as needed
  • Maintains financial records on the appropriate portal for all jobs and brands
  • Establishes objectives, priorities, and organize a practical work schedule, ensuring effectiveness by following through on each print job to each stage of completion
  • Ensures that all necessary scheduling forms are filled out fully and that all requests are serviced on a first-come, first-served basis
  • Ensures efficient flow of activities on assigned brands and clients

  • Bachelor's degree required
  • New graduate with advertising internship experience

We are an equal opportunity employer.

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