Executive Assistant, Chicago, Illinois

Agency Ogilvy
Created 09/15/2021
Reference 2021-10182
Category Support Services
Country United States
State Illinois
City Chicago
Overview

Ogilvy is seeking an experienced administrative/executive assistant to join our Chicago office, supporting three senior level executives. This opportunity requires an exceptional administrative professional who can seamlessly manage administrative needs, requiring heavy communication with both internal and external industry professionals on a global scale. Our ideal candidate will have experience supporting senior-level leaders in an extremely fast-paced environment, and demonstrated experience with travel planning and expense reports, and proficiency in Microsoft Word, Excel, and PowerPoint.

Responsibilities

  • Provide administrative support at the executive level to the head of Ogilvy Chicago office and 2 Managing Directors.
  • Plan and organize travel arrangements (domestic and international) to include researching and scheduling the best options, dealing with necessary changes/adjustments to the itinerary, and preparing related expense reports
  • Handle document preparation and create and/or edit using advanced features of Microsoft Word and excel
  • Create and/or edit a variety of presentations using of Microsoft PowerPoint
  • Manage multiple task lists, seeing tasks through to completion, often under tight deadlines
  • Plan and arrange meetings and events; manage the scheduling of all job candidates interviewing with the Corporate group
  • Assist manager and team in conducting research preparing presentations and reports, and tracking a variety of details
  • Lead and complete special projects as required

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