Assistant Account Executive, Chicago, Illinois

Agency VMLY&R
Created 09/15/2021
Reference 5469
Category Client Services
Job type Full-time
Country United States
State Illinois
City Chicago

At VMLY&R Commerce, we create connected brands. We resist the usual ways of seeing, doing and thinking - harnessing creativity, technology and culture - to reimagine the entire connected consumer experience. Our goal? To create work that becomes part of people's lives, to drive value for our clients and, in the best of cases, to impact the world.

Assistant Account Executives provide day-to-day executional support to the account team with emphasis on project management. They ensure agency success by keeping internal teams updated and on track with projects and by creating and maintaining key project documents and assets.

  • Partner with project management to:
    • Develop project schedules
    • Ensure project workload is fully estimated, signed and billable
    • Route and obtain approvals on copy, layout, artwork, media plans and production materials
    • Create and maintain electronic files of key project documents and assets on server
    • Track financial forecasting and flag any potential income variance to senior management
  • Communicate job status, scheduling changes and creative changes to project team (e.g. account, creative, production, finance, etc.) through conference reports, status reports and creative revision requests
  • Assist with competitive analysis:
    • Check in-market displays, campaigns, events and report findings
    • Research and report on competitors' marketing strategies and tactics
  • Act as the initial point of contact for vendors; collect vendor capabilities; coordinate vendor presentations to the agency; create and maintain vendor database for account team
  • Assist in tracking and updating budgets and coordinating financial reporting
  • Provide administrative support to account team, including creating/updating client org charts and contact sheets, scheduling client calls, coordinating client meeting logistics, taking notes in client meetings and compiling presentations
  • Enter time reports at minimum once a week and expense reports within 10 days of incurred expense
  • Handle other duties as assigned by supervisor

As part of the WPP Group, VMLY&R offers one of the best overall compensation packages in the business.

Required Skills & Experience

  • Bachelor's degree in advertising, marketing, communications, related field or the equivalent combination of education and experience
  • 1-2 years of advertising or marketing experience (internship considered), preferably in an agency setting
  • Understanding of the agency process and department roles and processes
  • Foundational knowledge of the client's business, objectives, products and category
  • Able to communicate clearly, thoroughly, succinctly and in a timely manner both verbally and in writing; follow up on outstanding issues; ask relevant questions
  • Able to build relationships and collaborate across teams, departments and vendors to successfully accomplish work
  • Strong attention to detail and organization, demonstrated through actions such as:
    • Effectively proofing own and others work to ensure accuracy
    • Actively and effectively managing timelines, budgets and deliverables of multiple projects simultaneously, some with short turnaround times
  • Proactive approach, demonstrated through actions such as:
    • Providing regular and thorough project updates to manager and team
    • Anticipating potential problems and obstacles to project success, communicating concerns and developing solutions
    • Identifying ways to improve agency and team processes
  • Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook

VMLY&R Commerce is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.


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