Personal Assistant, London

Agency Hogarth
Created 01/14/2022
Reference 4229344004
Category Other
Country United Kingdom
City London
Hogarth Worldwide is the world's leading creative content production company. Born to make the best work brilliantly, we combine craft, insight and technology to bring creative work to life for many of the world's most famous brands.

Founded 13 years ago, Hogarth has grown from a start-up to over 4,500 people, across 30 key cities and is now part of WPP. Obsessively striving for better is in our DNA, it is the reason for our existence and continues to drive us forward in all that we do, making Hogarth an exciting place to work and a great place to achieve your career ambitions.

You will be providing PA support to our CEO of Global Partnerships and the Global Head of Content Strategy. You must be proactive and enthusiastic and have particularly excellent diary management skills, preferably with experience working across different time zones. Must be trustworthy and excellent at building and maintaining relationships, whilst demonstrating loyalty and confidentiality to the company. You must have the ability to think on your feet and also not be fazed with dealing with high profile people. Attention to detail and a high level of accuracy is essential as is the ability to work on your own initiative without supervision.

Key Responsibilities:
  • Complex diary management working across different time zones; scheduling appointments, meetings and conference/Teams calls
  • Booking meeting rooms and arranging IT and catering requirements for meetings
  • Coordinating complex international arrangements and worldwide meetings.
  • Booking travel (when this returns) via company travel agent online booking tool - adhering to company travel policy - including arranging travel visas and other international travel requirements
  • Producing complete itineraries
  • Managing Maconomy for Senior Directors (Hogarth's finance system). This will include creating and approving timesheets, holiday requests and POs
  • Completing expense claims
  • Organising regular company team meetings and any other events
  • Being the focal point of contact for the Management team and being able to support the efficient day to day running of the office

Requirements:
  • Must have previous PA experience of a Senior Management level in a varied and busy PA role.
  • Must be efficient and organised with exceptional administrative ability, always of a proactive nature with strong attention to detail
  • Excellent use of English language (both written and verbal) and excellent communication skills
  • Experience of working in a Global organisation
  • Fully competent in Microsoft Office applications including Word, Excel and PowerPoint (and Ideally Keynote)
  • Strong work ethic and ability to work as a team player, someone who is happy to get stuck into any task at hand which ultimately contributes to the smooth running of the office
  • Confidence to liaise effectively with Senior Management
  • Excellent time management and productivity
  • 'Can-do' approach
  • Ability to handle sensitive and confidential information


#LI-AP3

Diversity and Inclusion
Hogarth is committed to diversity and inclusion, through our ideas, our people, how we behave and conduct ourselves. Creating a truly inclusive culture at all levels of the organisation that encourages different points of view, making Hogarth not only a better company and place to work but an environment where everyone experiences connection, opportunity and a sense of belonging. Please contact careers@hogarthww.com if you need the job advert or form in another format. Data
We rely on legitimate interest as a legal basis for processing personal information under the GDPR for purposes of recruitment and applications for employment. When you click the "Submit Application" button at the bottom of this page, this will send all the information you have added to Hogarth WW. Before you do this, we think it's a good idea to read through our Privacy st atement . This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.

Get new jobs by e-mail

Our job alerts contain the latest job openings from across the WPP network. The alerts are sent by email and you can unsubscribe at any time. For further information about how we process your personal data see our privacy policy.