People Team Administrator, London

Agency BCW
Created 11/17/2022
Reference 778D57FCD8
Category Public Relations
Job type Full-time
Country United Kingdom
City London
About BCW

At BCW (Burson Cohn & Wolfe), our people are at our heart. Together we are 'Moving people'. In our teams, we are moving them forward in their careers, enabling their aspirations and nurturing them through a growth mindset. For our clients and end audiences, we are moving people to be informed, to think differently, to act, to evolve, to communicate better, all through our hugely impactful integrated communications campaigns.

Our team is a lively group of creative and diverse people, which deliver award-winning work and are passionate about what we do.

About The Role

This role is the cornerstone of our People function which includes our Talent Acquisition team. Our People practices at BCW are designed to cultivate our employees' growth and momentum and therefore this role supports the full suite of responsibilities across this specialism

Our People Team Administrator is the beating heart of our People team. You will learn to know everything about our processes, culture, and ways of working to ensure we provide a positive employee and candidate experience and growth journey through careers at BCW London.

Experience that contributes to your success
  • You have proven experience working in an administrative role or supporting the organisation and infrastructure of a team.
  • Have excellent communication skills, both written and verbal
  • The ability to quickly adapt to changing priorities and strong problem-solving skills
  • Sound IT skills (Microsoft Office, Word, Outlook, PowerPoint & Excel)
  • You have an exceptional eye for detail, a flare for diplomacy and a commitment to confidentiality
  • You won't be afraid to organise senior people and you'll enjoy getting into the detail of projects and processes to support their inception, implementation, maintenance, and growth.
  • Excellent time management skills and ability to multitask and work to tight deadlines in a fast-paced environment

What you will do as you MOVE with us

People Team support:
  • Organisation: this role will thrive on underpinning the People Team's general administration, team task organisation and upwards management to make sure the People team members are getting actions completed on time and keeping on top of progression on projects and deliverables. This role would be part of our PA Group (a community for all our Team Admins and PAs) to ensure connectivity to our Practices and wider BCW initiatives.
  • Support People team for all general queries: responsible for managing the people team inbox; processing employees' requests and gathering and providing relevant information to our employees and stakeholders.
  • Diary management: Managing our People team calendar - whether that be for employee milestones, L&D programmes, interviews, initiatives, or events. Also support our Head of HR, where required, in diary logistics
  • Central Resource Practice Support: responsible for the logistics of our Central Practice (which covers People, Finance, Marketing and Growth, Office Management) meetings, events and activities and coordinating celebration of employee milestones across this group.
  • Data maintenance: Maintain employee files, databases and trackers.
  • Paperwork: Prepare paperwork to reflect the relevant stages in the employment journey - whether that be an offer letter, promotion congratulations or leaver details.
  • Event management: supporting on the logistics and delivery of people events, and onboarding events. Working closely with our agency Team Administrator and Personal/ Executive Assistant community to deliver agency-wide events and programmes.
  • Any other ad hoc duties or projects, as required.

Talent Acquisition support:

You will be responsible for supporting the talent acquisition team in delivering exceptional candidate and hiring manager experience. This will include:
  • Managing all recruitment-related admin tasks
  • Posting all open vacancies on our ATS platform Workable, LinkedIn, other job boards & media channels to ensure the best possible exposure for our vacancies
  • Maintaining the ATS platform to ensure it is always live and up to date
  • Communicating with hiring managers and candidates regarding scheduling and confirming interviews
  • Ensuring candidates receive and return recruitment assessments and tasks within the agreed time frames
  • Undertaking research tasks to support the TA team
  • Contributing to the development and successful delivery of ad-hoc recruitment and HR projects and initiatives
  • Assisting with reporting and tracking

Recruitment Process

Apply with a CV and one of our dedicated Talent Acquisition team will give you a call if your application is successful.

First interview to focus on introductions, your experience, and what the role intitles

Final interview will be questions from both parties and preferred ways of working/culture matching

Our promise

BCW are committed to growing and sustaining an agency that is both representative and inclusive of the communities we live and work within. At BCW, we believe that a diverse and inclusive workforce enables our agency to thrive and deliver brilliant work. We actively welcome applications from individuals and groups who are under-represented and celebrate difference be it ethnicity, religion, age, gender, gender identity or expression, sexual orientation, marital status, or disability.

We will only assess you on your abilities and fit for the role, please do get in touch if you would like to discuss any reasonable adjustments you need to ensure a level playing field during the recruitment process.

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