Senior Project Manager, Chicago, Illinois

Agency VMLY&R
Created 11/18/2022
Reference 8732
Category Project Management
Job type Full-time
Country United States
State Illinois
City Chicago
Description

About Us: VMLY&R

VMLY&R COMMERCE is WPP's newest end-to-end Creative Commerce Company. Built on the commerce expertise of Geometry and scaled through VMLY&R's connected brand promise, we help modern brands grow by unifying marketing strategies around commerce. We believe the space of commerce holds the most untapped creative potential to grow brands and people. Living CommerceTM is our proprietary approach and platform that guides how we work. By understanding how, when and why people buy, we deliver the most engaging and culturally-relevant creative commerce experiences across Retail, Experience, Design and Innovation. We do this as part of a network of 13,000 specialists across 80 countries, everywhere life intersects with commerce - this is end-to-end.

We're committed to building a united global network of creators and thinkers, regardless of their age, race, skin color, religion, disability, sexual orientation, gender identity or expression. With over 12,000 employees across the globe, our influence is made stronger by applying our collective experiences to tell stories that not only sell products and experiences, but also guarantee positive representations of all communities.

Our unique culture is rooted in a great deal of care for you and your success. Above all else, we are committed to strengthening your experience by ensuring your inner potential continues to be discovered.

We also offer about a dozen employee resource groups (ERGs) that allow you to tap into your personal identities, interests and passions. Our ERGs celebrate ethnic diversity, life as a working parent or caregiver, neurodiversity, the LGBTQ+ community, wellbeing, and more. Regardless of your interests, there is no shortage of opportunities to get involved, so tap into our global network and find where you can make your ideas come to life.

Where you shine

The Senior Project Manager provides on-time production executional support across all disciplines such as keeping projects on team, on budget, and on brand. Solves problems and builds relationships with all internal teams to ensure project deliverables and deadlines are clearly communicated and executed. Ensures agency success by keeping projects in line with the scope of work.

What your success will look like
  • Assist with SOW creation and the relating documents (Scope, Staff Plan)
  • Create Project Timelines depending on project size to clearly identify all steps leading up to major project milestones and final deadline(s)
  • Request Job Numbers
  • Book all required resources and/or submit requests for additional resource needs
  • Create and distribute Kick Off documents as required
  • Schedule all internal meetings and take meeting notes
  • Create and update any internally required project documents (e.g. Asset tracker for stock images)
  • Create and update Work Forecast documents
  • Pull burn reports and track usage of hours against the afforded hours and percent completion, as applicable
  • Monitor team progress and needs closely to keep the project on track and on schedule. Adjust project timings / deliverables as appropriate. Supply Change orders if applicable
  • Traffic print projects, route creative and mechanicals for internal approvals, manage print production, retouching and mechanical requests with studio
  • Escalate issues / concerns relating to the project to the PM/account leads
  • Prepare Estimates and/or POs; track finances, as applicable
  • Support the PM team with administrative tasks
  • Ensure changing resource and project requirements are communicated to all members of the project team
  • Collaborate on annual financial planning
  • Vendor procurement and management
  • Adhere to agency process and financial policies; identify ways to improve processes
  • Enter time reports at minimum once a week and expense reports within 10 days of incurred expense

Who you are and what you bring
  • BA/BS degree required
  • 3-5 years of project management experience in an advertising agency
  • Excellent organizational skills and attention to detail
  • Energy and passion for the work
  • MS Office experience and knowledge of Project Management software tools and techniques (MS Project/Smartsheet)
  • Multitasks well in a fast-paced environment
  • Effectively communicate with all internal teams, understanding that listening is as important as speaking and doing
  • Demonstrated track record of successfully planning and managing small and medium scale project implementations from start to finish
  • Experience with direct client interaction and indirect financial management responsibilities

Our Benefits


As the world leader in communications services, we rely on the creativity of our people to deliver the best work for our clients. In return, we invest in our employees by offering them a diverse suite of benefits from best-in-class carriers, with enough choice and flexibility to keep them and their families healthy and happy today and tomorrow.

  • Corporate gift matching program
  • Paid time off for volunteering
  • Paid parental leave
  • Ranked No. 1 in advertising for our adoption assistance program
  • Corporate discounts
  • VMLY&R Diversity, Equity, and Inclusion (DEI) team, which guides, celebrates, and promotes cultural literacy; increases employee engagement; recruits and retains a diverse workforce; and builds internal opportunities for people to learn and grow.

VMLY&R is an equal opportunity employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, or physical or mental disability. We believe in creating a dynamic work environment that values diversity and inclusion and strives to recruit a diverse slate of candidates to help us achieve that goal.

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