Team Assistant, Sydney

Agency Ogilvy
Created 11/19/2023
Reference 4341221005
Category Support Services
Location Australia
City Sydney

We're the only truly integrated communications agency in Australia. With offices in Sydney, Melbourne, Canberra and now Auckland. Hello, New Zealand.

We work across a broad range of disciplines from consumer and health to corporate and technology. Your home will are Ogilvy PR and Health, and we work with many of the world's largest brands to design and deliver highly impactful and integrated communication campaigns that deliver real business impact.

We are storytellers, communicators, opinion shapers, thinkers and makers.

People choose to join us because this is a place where they can make their mark. Where their story matters, and your voice is heard. They stay for the calibre of the clients, the work, the people and the culture.


Ogilvy is seeking an enthusiastic and results driven individual to jump on as our Team Assistant in our successful and fast paced PR and Health agency. The role will be based at our inner-city Sydney office.

Your day will be full of variety. The tasks will include (though not limited to):
  • Finance: Ensuring the company is SOX compliant. Other duties include AMEX reconciliation, raising Purchase Orders, liaising with suppliers and the finance team, maintaining budgets, approving invoices etc
  • Travel: Sourcing and booking of travel via our online portal
  • Meeting organisation: Preparing agendas, compiling presentations, taking minutes, following up on actions and co-ordinating the team
  • Reporting: Collating monthly reports
  • Event Management: Client events and internal team socials including VIP guest schedules
  • Building maintenance: First point of contact for all building related matters including liaising with the IT department and the facilities manager to ensure the smooth running of the office
  • HR: Working with the HR team with setting up new starters, and leaver and organising team celebrations (birthdays and anniversaries)
  • Internal Communications: Maintenance of the company's intranet / Sharepoint / Teams page
  • General ad hoc duties as required


In order to be successful for this opportunity you will need to be able to show initiative, common sense, and be proactive, with the ability to prioritise a changeable workload that can be fast-paced and busy.

We are looking for someone who will assist in creating a positive organisational culture through being proactive, professional and approachable.

In addition to the above, you will also have:
  • 1+ years experience working in an office administration position
  • Exceptional interpersonal and communication skills
  • The ability to balance multiple tasks
  • Strong organisational skills and the ability to meet deadlines
  • Excellent attention to detail, particularly any administrative tasks
  • A positive work ethic and strong team focus
  • Be willing to problem-solve and deal with all enquiries from clients and other stakeholders
  • Empathetic and willing to go the extra mile for the clients and our team
  • Exhibit strong problem solving and time management skills.
  • Works well in a fast-paced environment and demonstrated flexibility
  • Advanced knowledge of Microsoft Office Package, particularly Outlook, Word, PowerPoint, Excel and Sharepoint / Teams
  • Skilled at preparing and facilitating and minute recording of all meetings, including Zoom and Microsoft Teams

  • A fully hybrid environment where you build your own work week. Want to work out of your favourite café a few days a week? Or start early and finish early to make sure you don't miss that gym class you've been paying for? Go for it.
  • A generous training allowance to help you sharpen current skills and master new ones.
  • And a tailored personal development plan to help you identify and achieve your goals, coupled with a dedicated manager to support your career and personal development.
  • Additional time off including birthday and loyalty leave as well as Ogilvy PR Day. Yep, it's a thing.
  • We offer discounted rates with Fitness First for when you want to hit the gym.
  • As well as yoga, meditation and wellbeing programs to help keep your mind in shape.
  • And confidential counselling support if personal or professional life throws you a curveball.
  • There are weekly, monthly and quarterly reward programs to acknowledge achievement and loyalty.
  • And we'll give you a bonus for bringing other talented people and brilliant clients into the business.

Ogilvy PR and Health is an inclusive opportunity employer offering a diverse and welcoming workplace. We encourage people of all abilities, backgrounds, identities and orientations to apply. And we're here to help if you need any support through the interview process.

If you like what you've read so far, maybe it's about time we had a chat.

At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression.

We believe in building powerful teams with purpose. This means hiring and nurturing talent across all races, ethnicities, religions, abilities, sexual orientation, and gender identities - and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality.

Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve. This is central to our mantra of Borderless Creativity.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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