Administration Executive and Finance Support, Mumbai

Genesis BCW is currently looking for Administration Executive and Finance Support for its Mumbai office.

The roles and responsibilities for this position is as mentioned below:

HR support activities:
• Coordinating with HR for new hires: I card, Access card, visiting cards, opening a salary account, and procuring official SIM cards.
• Organizing an employee forum and arranging for snacks Job-well-done certificates, employee vouchers, and hampers Sending monthly attendance reports to HR for the salary process (third-party admin support team).

Calendar management:
• Managing Leadership's Calendar, Expense etc.
• Approval of attendance and timesheets of their reportees.
• Filling travel expense claims.
• Travel booking, generating boarding passes, filling out travel requests on their behalf, and raising purchase orders for their travel.
• Placing orders for their lunch / team lunches / celebrations, as and when required.

Manpower and office support: -
• Assisting client visits, i.e., informing the base team about the client's arrival, parking, access to the meeting room, and lunch or snack arrangements during the visit
• On request advising or guiding travel arrangements for overall office staff, i.e., booking flights, accommodations, and ground transfers.
• Ensuring and training staff to file expenses with correct approvals in the limited tenure after the travel is complete.
• Procuring official SIMs from Vodafone or Airtel as per the company policies for employee's official use.

Support to the client servicing team:
• Training to raise purchase order, file expenses and update bank and account details on Maconomy for reimbursement.
• On request, providing estimates for getting client purchase orders for the upcoming activity.

Support to Finance: -
• Blue Dart Airtel & Vodafone working.
• Filling Admin expenses
• Raising purchase order for monthly office purchase sending those purchase order to vendor to seek timely invoices.
• Checking client purchase order and approvals to approve the raised purchase order by client servicing team.
• Approving expenses by checking budget, task description & authorized persons approval. After approving forwarding, it too next level for reimbursement clearance. Maintaining a tracker for estimates Purchase order& its invoice.
• Maintaining PO tracker, estimate file & Estimate tracker.
• Sending purchase order, invoices, and client PO on the DMACQ for Uploading
• Taking provisions on the month end if purchase orders and expenses are not settled by end of the month.
• Chasing affiliate to share the invoices at the earliest.

Requirements

Education: Graduate

Experience: 2- 3 years in Admin, EA roles.

Interested Candidates can send in their resumes at Namrata.Dey@bcw-global.com