Purpose of this role is to process and pay supplier invoices relating to AKQA London & AKQA Sweden, as well as employee expenses. Diligently maintain the creditor's ledger and meticulously adhere to AKQA payment policies.
This role will require strong attention to detail and the ability to input and process invoices accurately and efficiently.
ROLE REQUIREMENTS
Supplier Invoices
- Monitor and deal with Payables inbox
- Check invoices to confirm they have appropriate approval and/or an approved purchase order with a valid project/ledger code
- Posting of Direct Debit Payments as per the Bank Statement
- Post the invoices to the relevant ledgers
- Compile payments including BACS, CHAPS, cheques and invoices in foreign currency
- Prompt resolution of any queries raised by employees and suppliers
- Reconcile supplier statements
Employee Expenses
- Expense claims are checked for authorization, original receipts and in line with AKQA policy
- Post the expenses to the relevant ledgers ensuring the VAT treatment is correct
- Maintain a reconciliation of Concur account
Upload Supplier Invoices
- Responsible for posting of BCD Travel, Barclays Card, Company Credit Cards and Precision Pay payments
- Ensuring all supporting receipts and approvals are provided ahead of posting
Vendor Set up
- Set up / amendment of vendors/ employees in the accounting system
- Maintaining a vendor tracker
Other duties
- Support other members of the Finance team as required
- Assisting with internal and external audits requests
- Other ad hoc duties as required
QUALIFICATIONS & CHARACTERISTICS
- Strong written and verbal communication skills
- Strong attention to detail
- Has a strong sense of personal responsibility
- Actively builds strong relationships within the department
- Quick to learn and adaptable to changing work allocation.
- Must be a team player, willing to help out other team member's complete tasks when required
- Proactive /enthusiastic with a can-do attitude.
- Excel skills desirable
- Experience of MS Office, Sage 500, Maconomy preferable but not essential
AKQA is an Equal Opportunities Employer, we believe that diversity is vital to AKQA's ability to provide our clients with the best recommendations and are committed to fostering a varied and inclusive work environment. Your race, colour, ancestry, religion, gender, gender identity, national origin, sexual orientation, age, marital status, disability or veteran status have no bearing on our hiring decisions. If you have a disability or special need that requires accommodation, please let us know.